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For purposes
of this policy, “personal information” means any information concerning a
natural person, as opposed for instance to a corporate entity, which,
because of name, number, symbol, mark, or other identifier, can be used to
identify that natural person. NYSBA only collects personal information about
you when you provide that information voluntarily by sending an e-mail or by
initiating an online transaction, such as a survey, registration or order
form.
Information
Collected Automatically When You Visit this Website
When visiting
this website NYSBA automatically collects and stores the following
information about your visit:
-
The Internet Protocol
address and domain name of your Internet service provider. The Internet
Protocol address is a numerical identifier assigned either to your
Internet service provider or directly to your computer, which can be
used to direct internet traffic to you;
-
The type of browser
and operating system you used;
-
The date and time you
visited this site;
-
The web pages or
services you accessed at this site;
-
The URL or web site
address of the web site you visited prior to coming to this website and
from which any web page on this site was linked; and
-
If you downloaded a
form, the form that was downloaded.
None of the
foregoing information is deemed to constitute personal information.
This
information that is collected automatically is used to improve this
website's content and to help NYSBA understand how people are using this
website. This information is collected for statistical analysis, to
determine what information is of most and of least interest to our visitors,
and to identify system performance or problem areas. The information is not
collected for commercial marketing purposes and NYSBA does not sell or
distribute the information collected from the website for commercial
marketing purposes.
Cookies
Cookies are
simple text files stored on your web browser to provide a means of
distinguishing among users of this website. The use of cookies is a standard
practice among Internet websites. In order to better serve you, we may use
"temporary" cookies to enhance, customize or enable your visit to this web
site. Temporary cookies do not contain personal information and do not
compromise your privacy or security and are erased during the operation of
your browser or when your browser is closed.
During your
visit to this website, you may complete a registration form in order to
personalize your use of the website. In such an event, we may deliver a
"persistent" cookie which would be stored on your computer's hard drive.
This persistent cookie will allow the website to recognize you when you
visit again and tailor the information presented to you based on your needs
and interests. NYSBA uses persistent cookies only with your permission.
The software
you use to access the website allows you to refuse new cookies or delete
existing cookies. Refusing or deleting these cookies may limit your ability
to take advantage of some of the features of this website.
Information
Collected When You Email this Website or Initiate an Online Transaction
Through this Website
If during your
visit to this website you send an email to NYSBA, your email address and the
contents of your email will be collected. The information collected is not
limited to text characters and may include audio, video, and graphic
information formats you send us. The information is retained in accordance
with the public record retention provisions in the State Arts and Cultural
Affairs Law. Your email address and the information contained in your email
will be used to respond to you, to address issues you identify, to further
improve this website, or to forward your email to another agency for
appropriate action. Your email address is not collected for commercial
marketing purposes and NYSBA does not sell or distribute your email address
for any purpose.
During your
visit to this website you may initiate a transaction such as a survey,
registration or order form. The information, including personal information,
volunteered by you in initiating the transaction is used by NYSBA to operate
NYSBA programs, which include the provision of goods, services and
information. The information collected by NYSBA may be disclosed by NYSBA
for those purposes that may be reasonably ascertained from the nature and
terms of the transaction in connection with which the information was
submitted by you.
Currently,
NYSBA does not knowingly collect personal information from children or
create profiles of children through this website. People are cautioned that
the collection of personal information provided by any individual in an
email or through an online transaction will be treated the same as
information given by an adult, and may, unless exempted from access by
federal or State law, be subject to public access. NYSBA encourages parents
and teachers to be involved in children's Internet activities and to provide
guidance whenever children are asked to provide personal information
on-line.
Information
and Choice
As noted
above, NYSBA does not collect any personal information about you during your
visit to this website, unless you provide that information voluntarily by
sending an e-mail or initiating an online transaction such as a survey,
registration, or order form. You may choose not to send us an e-mail,
respond to a survey or complete an order form. While your choice not to
participate in these activities may limit your ability to receive specific
services or products through this website, it will not prevent you from
requesting services or products from NYSBA by other means, and will not
normally have an impact on your ability to take advantage of other features
of the website, including browsing or downloading most publicly available
information.
Disclosure of
Information Collected Through This Website
The collection
of information through this website and the disclosure of that information
are subject to the provisions of the Internet Security and Privacy Act.
NYSBA will only collect personal information through this website, or
disclose such personal information, if the user has consented to the
collection and disclosure of such personal information. The voluntary
disclosure of personal information to NYSBA by the user, whether solicited
or unsolicited, constitutes consent to the collection and disclosure of the
information by NYSBA for the purposes for which the user disclosed the
information to NYSBA, as was reasonably ascertainable from the nature and
terms of the disclosure.
However, NYSBA
may collect or disclose personal information without user consent if the
collection or disclosure is: (1) necessary to perform the statutory duties
of NYSBA, or necessary for NYSBA to operate a program authorized by law, or
authorized by state or federal statute or regulation; (2) made pursuant to a
court order or by law; (3) for the purpose of validating the identity of the
user; or (4) of information to be used solely for statistical purposes that
is in a form that cannot be used to identify any particular person.
Further, the
disclosure of information, including personal information, collected through
this website is subject to the provisions of the Freedom of Information Law
and the Personal Privacy Protection Law. Additionally, NYSBA may disclose
personal information to federal or State law enforcement authorities to
enforce its rights against unauthorized access or attempted unauthorized
access to NYSBA's information technology assets and any other inappropriate
use of its website.
Retention of
Information Collected Through this Website
The
information collected through this website is retained by NYSBA in
accordance with the records retention and disposition requirements of the
New York State Arts and Cultural Affairs Law. Information on the
requirements of the Arts and Cultural Affairs Law may be found at
http://www.archives.nysed.gov/services/recmgmt.htm. In general, the
Internet services logs of NYSBA, comprising electronic files or automated
logs created to monitor access and use of state agency services provided
through this website, are retained for one year and then destroyed.
Information, including personal information that you submit in an e-mail or
when you initiate an online transaction such as a survey, registration form,
or order form is retained in accordance with the records retention and
disposition schedule established for the records of the program unit to
which you submitted the information. Information concerning these record
retention and disposition schedules may be obtained through the Internet
privacy policy contact listed in this policy.
Access to and
Correction of Personal Information Collected Through this Website
Any user may
submit a request to the NYSBA privacy officer to determine whether personal
information pertaining to that user has been collected through this website.
Any such request shall be made in writing to the address below and must be
accompanied by reasonable proof of identity of the user. Reasonable proof of
identity may include verification of a signature, inclusion of an identifier
generally known only to the user, or similar appropriate identification. The
address of NYSBA’s privacy compliance officer is: Privacy Officer,
NYS
Bridge Authority, PO Box 1010, Highland, New York 12528.
The privacy
compliance officer shall, within five (5) business days of the date of the
receipt of a proper request: (i) provide access to the personal information;
(ii) deny access in writing, explaining the reasons therefore; or (iii)
acknowledge the receipt of the request in writing, stating the approximate
date when the request will be granted or denied, which date shall not be
more than thirty (30) days from the date of the acknowledgment.
In the event
that NYSBA has collected personal information pertaining to a user through
the state agency website, and that information is to be provided to the user
pursuant to the user’s request, the privacy compliance officer shall inform
the user of his or her right to request that the personal information be
amended or corrected under the procedures set forth in section 95 of the
Public Officers Law.
Confidentiality and Integrity of Personal Information Collected Through this
Website
NYSBA limits
employee access to personal information collected through this website to
only those employees who need access to the information in the performance
of their official duties. Employees who have access to this information are
required to follow appropriate procedures in connection with any disclosures
of personal information.
In addition,
NYSBA has implemented procedures to safeguard the integrity of its
information technology assets, including, but not limited to,
authentication, monitoring, auditing and encryption. These Security measures
have been integrated into the design, implementation, and day-to-day
operations of this website as part of our continuing commitment to the
security of electronic content as well as the electronic transmission of
information.
NOTE: The
information contained in this policy should not be construed in any way as
giving business, legal, or other advice, or warranting as fail proof, the
security of information provided via this website. For site security
purposes and to ensure that this website remains available to all users,
NYSBA employs software to monitor traffic to identify unauthorized attempts
to upload or change information or otherwise cause damage to this website.
Links
Disclaimer
In order to
provide visitors with certain information, this website provides links to
local, State and federal government agencies, and websites of other
organizations. A link does not constitute an endorsement of the content,
viewpoint, accuracy, opinions, policies, products, services, or
accessibility of that website. Once you link to another website from this
website, including one maintained by the State, you are subject to the terms
and conditions of that website, including, but not limited to, its privacy
policy.
Information
Disclaimer
Information
provided on this website is intended to allow the public immediate access to
public information. While all attempts are made to provide accurate,
current, and reliable information, NYSBA recognizes the possibility of human
and/or mechanical error. Therefore, NYSBA, its employees, officers and
agents make no representations as to the accuracy, completeness, currency,
or suitability of the information provided by this website, and deny any
expressed or implied warranty as to the same.
Contact
Information
For questions
regarding this Privacy Policy please email NYSBA at
webmaster@nysba.state.ny.us.
Policy Last
Update Date: July 22, 2006. |